Request for Expression of Interest - EOI
Subject: Invitation for Expression of Interest (EOI) – Supplier & Service Provider Registration for Fiscal Year 2025
Date of this EOI: 10th January 2025
Closing Date for Receipt of EOI’s 21st February 2025
Reference No.: SL4943
1. Purpose: This EOI aims to provide equal opportunity for prospective suppliers and service providers to register for potential procurement of goods and services
2. Objectives and Scope: Catholic Relief Services – United States Conference of Catholic Bishops, a non-governmental organization that supports community-based development programs in partnership with local organizations and the Catholic Dioceses. Inspired by its mandate to collaborate with both religious and non-sectarian NGOs as well as local government, CRS is committed to organization development and strengthening to promote sustainability and high impact programs that target the most vulnerable of the society. CRS is looking for reputable, reliable, and registered Business Enterprises/individuals to send in an Expression of Interest (EOI) to do business with CRS on a need basis. Catholic Relief Services (CRS) Sierra Leone is hereby inviting interested suppliers and service providers to register with the Organization as approved suppliers and service providers for inclusion into its supplier data base.
3. Expected Procurement Details: CRS seeks to expand its supplier database for the following goods and services:
- Groceries and toiletries
- Catering services in all districts
- Hall/conference room rental in all districts
- Hotel accommodation in all districts
- Decoration and event management
- Printing and publishing
- Maintenance of vehicles and motorbikes
- Maintenance of generator
- Stationaries and office supplies
- Computer/electronic supplies
- Vehicle/bus rental and transportation services
- Construction and safety materials
- Medical supplies
- Seedlings/tree planting/agricultural inputs
- Jingle creation and airing
- Radio and television stations in all districts
- General office maintenance/construction services providers
4.0. CRS Payment Terms Offered:
- Payment will be made within 30 working days of delivery upon receipt and verification of a correct, itemized invoice.
- Payment shall be via bank transfer or check.
- Payment shall be made upon verification and acceptance of goods per purchase order and upon presentation of correct, itemized invoice.
5.0 Special Procurement Conditions and Additional Information: CRS invites suppliers capable of providing the goods and services listed under section 3 above to express their interest in providing the goods and services. To be considered as a potential supplier, interested enterprises/individuals should submit their Expression of Interest including the following information:
Please note that responses received without the information and documents below will not be considered.
- Valid Business Registration Certificate
- Valid NASSIT Clearance Certificate
- Valid NRA Tax Certificate
- 15% GST Registration Certificate
- Valid Municipal City/District Council Certificate.
- Business Profile and contact information including number of staff, turnover, years in business, full business name and address, country, telephone, e-mail address, website, and details of contact person etc.
- List of references on similar services carried out/goods supplied in the past years
- Copies of PO/Contract/Service Completion Certificate in similar service/goods supplied
For Individual Contractors/Service Providers, Evaluation Criteria Will Be:
- Letter of expression of interest
- A Valid Passport/National ID
- List of references on similar services carried out/goods supplied in the past years
- Copies of PO/Contract/Service Completion Certificate in similar service/goods supplied
- Business Profile and contact information including turnover, years in business, full business name and address, country, telephone, e-mail address, website, and details of contact person etc.
This call for Expression of Interest does not constitute a solicitation. We do not require proposals and prices at this stage; we merely seek your expression of interest in participating in the tender.
Due to the high volume of communications, we will not issue confirmation as to receipt of EOI’s. A response to this Request for Expression of Interest does not automatically ensure that you will be added to the database.
The EOI will be reviewed, evaluated and due diligence will be conducted, and successful applicants will be notified and added to the CRS supplier database for potential procurement opportunities.
All submissions will be reviewed based on the eligibility criteria outlined in section 5. The evaluation process will follow the below steps:
• Preliminary/Administrative screening – (30 Marks) (each requirement carries 5 marks)
- Submission within the deadline
- Sealed bid envelopes
- Letter of expression of interest
- Business Profile and contact information including full business name and address, country, telephone, e-mail address, website, and details of contact person etc.
- All valid business registration documents stated in section 5.0 above are mandatory for operating businesses.
- Valid Passport/National ID for individuals contractors/service providers is required and mandatory.
• Technical Evaluation (60 marks)
- List of references with contact numbers and emails on similar services carried out/goods supplied in the past two years
- Copies of PO/Contract/Service Completion Certificate in similar service/goods supplied
- Capability to supply/provide the service.
- Audited financial statements.
• Due Diligence (10 marks)
- Reference/background check with references provided above
- Site visits.
6.0 CRS Contact Information:
All applications must be addressed and submitted with reference (SL4943-EOI) in a sealed envelope at 6 Jagiko Drive, Off Regent Road, Hill Station, Freetown, Sierra Leone or through the secured bid email This email address is being protected from spambots. You need JavaScript enabled to view it. with subject SL4943-EOI no later than 21st February 2024 on or before 4:00pm
Submit all questions and clarification to This email address is being protected from spambots. You need JavaScript enabled to view it. or call +232 79 250 637